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HIPAA Compliance

The HIPAA Privacy Rule

Smith Transcription does not facilitate health care treatment, payment or operations for our clients but does process client dictations and documents that contain Protected Health Information (PHI).

Smith Transcription educates all employees and typists on the importance of protecting client information. All employees and typists sign confidentiality agreements that reinforce our privacy policies and procedures.

Therefore, we approach HIPAA’s Privacy Rule with the level of emphasis that is expected from all business associates of covered entities. Specifically we:

Use appropriate safeguards to prevent unauthorized use or disclosure of PHI. In addition to maintaining strict technical standards under the HIPAA Security Rule, employees and typists must master an extensive set of procedures which includes information pertaining to security, privacy and confidentiality. Examples of activities that are specifically prohibited include:

• Disclosing any client information, including PHI, for any purpose.
  Discussing client information in public or private with any person for any reason.

• Attempting to contact or contacting clients or anyone connected to them for any reason or generating written or printed copies of any client work.

• Maintaining any computer file or other record of client materials.

• Leaving client information open to view by unauthorized persons.

• Contractually agree that Smith Transcription will not use or further disclose the PHI other than as permitted or required by the contract or as required by law.

Smith Transcription has been transcribing for my practice for more the 3 years and I'm always impressed with their accuracy and quick turn-around.

Dr. Jones
Pittsburgh

My job has been made so much easier since I started using Smith Transcription for my transcription needs.  Now I have more time to focus on my client's best interests.

John Wayne
Attorney at Law
Pittsburgh

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